Site has been a fountain of useful information. So thought I would ask if anybody has ever experienced or dealt with a Board or Board Member implementing an email system used by all staff in day to day operations, that the Board or Board Member can access and read at will. While I understand employers do have the right to read/access employee emails, since they are sent on equipment and networks owned by the employer, surely this cannot apply to a Board or Board Member since they do not technically hold the title of employer. I use the term Board and Board Member as I am not aware if this was the action of one or a Board decision, as there is no record of the decision at any of the meetings and none of the staff are aware it is even happening as the I.T side is contracted out and I am only aware as the I.T contractor was implementing the changes while I was present and was not aware I was watching, since he was only doing what he was paid to do and didn't realize the changes being made were unknown to residents and staff.
Just to add contrast, if the board or a resident wanted to see the daily logs made by the recreation attendant or property attendants they would have to subpoena them, so I am confused as to why the manager put such a system in place at the Board or Board Members request, especially without any notification of the changes to staff or residents in any shape or form.
I know somebody will ask - Yes the Board do use personal email accounts for Board business and are not interested in using the associations system, the old system was able to accommodate them and accessible from outside the network.
Thank you in advance for any and all responses. It is always nice to have input from peers with similar issues.
Answers (7)
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