Posted on Sun, Mar 17, 2013 @ 06:16 AM
I am looking for a sample contract between the association and managing agent, to engage a new managing agent. Do you have sample contracts, preferably, in an editable format like word. If you do please send me the file or the url where I can download it.
Posted on Sat, Dec 29, 2012 @ 09:02 AM
I am on a Florida condo board of directors. I had not received the minutes for the last three meetings. I requested them at our last meeting and property management said call to remind him and he would be glad to send them. I requested it be sent via email. I also requested a copy of the actual cash-balance sheets for October and November. I was sent the three 1-page meeting minutes and two 1-page accrual basis reports, not the actual cash-balance sheets. I know accrual is normal for Florida condo accounting but I want to know exactly where we stand because the property manager comes to every meeting with all these figures he quotes to us with no proof of anything. 1) Am I being unreasonable requesting actual cash balance sheets? For these five pages I was also sent a bill for $8.80. This seems excessive especially since I am a board member. 2)Is there a law that pertains to the amount of customary charge for these items? Your answers will be very much appreciated.
Posted on Mon, Nov 19, 2012 @ 07:44 AM
I serve on my homeowners' association's board of directors. The developer and a fellow home owner serve as the other two other board members. The developer also serves as the property manager. So, he serves in three capacities related to our building. The board has voted to not renew the property manager's contract, which expires at the end of the calendar year. The developer/board member/property manager has demanded that his company be paid for retroactive payments that he didn't charge the association prior to the association turnover from the developer to the homeowners. The contract stipulations are vague, as the developer, who owns the property manager, drafted the contract. Can property managers demand retroactive payments that predate the association turnover to homeowners?
Posted on Wed, Oct 31, 2012 @ 06:50 AM
We have a board member that had paid a rather large bill for clean up of our common area out of his pocket and had our property manager cut him a check back. The invoice was hand written from him to our property manger.When asked for back up the only thing he supplied was a invoice from a company not related to this kind of work, a few months after the fact,typed and not dated or signed to him.The company in question is owned by a friend of his and not incorporated. We asked him for a copy of his check to the company and or if paid in cash a withdrawal slip from his account and proof of a deposit on that date into the other companies account.Nothing has been produced and our board won't push the issue. Any ideas on how to proceed. We are talking about a large sum of money in the thousands.Something stinks.
Posted on Tue, Oct 30, 2012 @ 05:44 AM
I am about to join a board that has had a history of trouble keeping a solid board together that can successfully budget and manage financials year to year. We have over 180 units and I think we should we should hire a property management company to oversee our operations and financials. The question I have is what is a reasonable or market rate paid for this kind of third party managment.
Posted on Wed, Sep 05, 2012 @ 09:45 AM
Do property managers have the same rights as community members? We would like to have a confidential discussion at the next board meeting regarding the future with our property manager. Do we (the community members) have the right to ask the property manager to dismiss himself so that our community can have a confidential discussion of his performance?
Posted on Fri, Aug 31, 2012 @ 09:26 AM
In the very near future our condo association will be in search of a new property management company. What files should we (trustees) be trying to compile for a new property manager. Although we pay the current manager to store files, I doubt they would turn them over to a new company.
Posted on Thu, Aug 09, 2012 @ 08:09 AM
We received a letter in the mail from our condo management company stating that fire sprinkler replacement will be commencing in two weeks, for a 3 week period every Mon., Wed. 7 Fri. The letter stated that if we did not make our residence available by leaving a key with a neighbor or by being home, they would break in using a locksmith. Is this legal? Can they break into my condo if I'm unavailable or unwilling to leave a key? Do fire prevention laws in California make this legal?
Posted on Mon, Aug 06, 2012 @ 07:36 AM
I am the Board President of a small (24 unit) townhome complex in New Jersey. The prior Board hired a property manager 5 years ago. As far as we know, there was never a contract signed. We have actually contacted the prior Board members to ask about a contract - none of them remember ever signing one and said that the property manager's services were on a "month-to-month" basis. Due to a serious lack of performance, our current Board decided to replace this property manager. We sent him a registered letter and gave him 30 days notice - that was back in May. He refuses to turn over our files and financial data - despite numerous attempts via mail, fax, phone calls and emails. We had to hire an attorney to pursue this for us, and the initial letter sent a month ago to the property manager has been ignored. Other than filing a lawsuit, where can we turn for help in obtaining our files? They are the property of our condo association, and he obviously has no legal right to keep them! Our new property manager is spending countless hours attempting to recreate what he can - but still needs our prior years' files! We plan to file a complaint with the BBB, but we are wondering if there are other means of pursuing this (without spending a lot of money on legal fees! Any help would be much appreciated! Thank you!
Posted on Thu, May 31, 2012 @ 07:24 AM
I own a condo in a 272 unit complex, the property management consist of one person, his brother in-law is the on-site maintainence manager. The on-site mgr knows when units are up for sale. The property manager then buys the units before they are listed and rents them out to Section 8. When I bought, in order to get the mortgage, the complex had to be a certain % of owners. Now that over 15 units have been bought due to the brother in-laws inside info, I believe this is a huge conflict of interest. We do have board of trustees, but I dont think they understand what is going on here. What can I do? How do I approach this? I pay 400.00 for condo fees for hot water, heat, landscape, and somewhat snow removal. I would really appreciate any help on how to handle this. Readers, do you find this a conflict of interest? What would you do? The board are very closed minded. PS) i have nothing against section 8's, I have something against someone buying up all the units via inside info.. Thank you.....