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HOA Board member billing inappropriate expenses to the HOA

Posted on Thu, Dec 18, 2014 @ 07:00 AM
  
  
  
Condo Board member owes monies to HOA 121814 resized 600

For the second time this year, a member of our HOA Board has submitted expenses for items that were contrary to responsibilities for the HOA. For the first expenditure, the Board admonished the member and included an explanation of why. For the second expenditure, the member will be asked, with the approval of the other Board members, to return the monies to the HOA.

Based on my four-year history on the Board with this member, they will undoubtedly refuse to return the monies. A motion will then be entertained to excuse the person from office, without cause (our Bylaws permit this), for the remainder of their term, which is at the end of this month.

I have reviewed Robert’s Rules and have not found an answer to this question. How can we prevent this person from nominating themselves at the election next month and not allow them on the ballot for at least one year?

10 Comments Click here to read/write comments

Past meeting minutes being withheld from condo association member

Posted on Sun, Dec 07, 2014 @ 07:00 AM
  
  
  
Condo association board withholding meeting minutes from condo owner 120714 resized 600

For years, our condo association management company has sent along minutes from past meetings. I had recently said something they didn’t like, and now the property manager refuses to send the minutes along. Again, they are minutes from past meetings.

Is this a Freedom of Information (FOI) issue?

16 Comments Click here to read/write comments

Condo Association Board tables meeting minutes

Posted on Mon, Dec 01, 2014 @ 07:00 AM
  
  
  
condo association board tables meeting minutes 120114 resized 600

I am a member of an Illinois Condo Association, and have a question regarding Board meeting minutes.

If the minutes from a preceding Board meeting are tabled because they were not ready, what should be the protocol? When should they get read and/or approved?

12 Comments Click here to read/write comments

President of Board chooses to block condo association member's emails

Posted on Fri, Nov 28, 2014 @ 07:00 AM
  
  
  
condo association board president blocking condo owners emails 112714 resized 600

The President of our condo association is blocking emails that I send out to our condo association management company and the rest of the Board of Directors. He has also done some work without permits on drains in our garage. I had code come to the property and they said he should have obtained permits and had the city engineer come out. He also said the reasoning behind doing the work in the first place was incorrect, and that the work was not necessary.

I told this to the President and his second in command in an email. The email was blocked by the President, and the second in command responded that I was a trouble maker and that he is not going to answer emails from me. Neither addressed the issues about the code. Further, our management company completely takes orders from the President, does not have good communications with individual condo unit owners, and fails to respond if the questions are too direct.

Should my emails be able to be blocked? If so, is there anything I can do about this?

5 Comments Click here to read/write comments

Lease terminations causing problems in Michigan condo association

Posted on Sun, Nov 23, 2014 @ 07:00 AM
  
  
  
condo association facing issues over terminated leases 112314 resized 600

Three condo unit rental leases were terminated by the lessee before their mandatory 12-month lease was fulfilled. Can they present a new lease for a tenant? Our condo association by-laws specifically require a 12-month lease.

Thank you.

9 Comments Click here to read/write comments

Condo unit owner lacks access to older versions of Rules/Regs and CCR

Posted on Fri, Nov 21, 2014 @ 07:00 AM
  
  
  
condo association member lacks access to previous Rules, Regs, CCR versions 112114 resized 600

I am part of an Illinois condo association. Our condo association Rules and Regulations were updated earlier in 2014. I moved into my condo unit 27 years ago and received a welcome packet at that time, but have never received a copy of the Rules and Regulations and/or CC&R.

Shouldn’t these have been provided? What am I supposed to compare the updated version to?

15 Comments Click here to read/write comments

Notification requirements for condo association board meetings

Posted on Thu, Nov 20, 2014 @ 07:00 AM
  
  
  
Condo association board member meeting notification requirements_112014

Our condo association board recently held its annual election on 11/1/14. Five positions were open and three people ran as incumbents. I was elected to one of the other two open positions.

I have just learned that the current condo association board President called a meeting and notified four of the five current members. The member who had not been notified has since been informed that the meeting is to be held tomorrow, yet this is only one day’s notice instead of the ten days’ notice that is stated in our condo association’s bylaws.

This is a closed meeting and is not open to all condo unit owners. That’s where I and the other person who is gone all Summer out of state are to be appointed. Aren’t the persons to be appointed to be included? And shouldn’t everything except legal or executive material be discussed at a meeting open to all condo unit owners? We have over 200 units in our condo association.

12 Comments Click here to read/write comments

Required attendance for condo association board quorum in Illinois

Posted on Wed, Nov 19, 2014 @ 07:00 AM
  
  
  
condo association member questions board requirement to hold quorun 111914 resized 600

What constitutes a condo association board quorum for executive session?  Our condo board is 7 members. However, 2 have recently resigned. At this point, If the board holds an executive session meeting and need quorum (50%?), would it be 3 members (50% of 5) or 4 members (50% of 7)?

I could not find this answer in either the Condo Property Act or our Bylaws. Also, I believe our Bylaws are quite outdated. Thank you.

8 Comments Click here to read/write comments

Condo association member questions board member election process

Posted on Mon, Nov 10, 2014 @ 07:00 AM
  
  
  
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We are a 70 person condo association in New York City and are about to hold an election. Our Board of Directors has made the decision to perform the vote tally offsite at the office of the condo association property management company, instead of counting them during our annual meeting.

In 2012, the votes were counted during the annual meeting as it states in the ‘order of business’ section of our bylaws. Last year they had the votes counted at the property management office and we ended up with the same exact board of directors members. Condo association members were never given a vote count or even minutes from the meeting. Our board is not the most trustworthy group of people, and one member specifically is your typical bully.

Shouldn't our condo association be following the ‘order of business’ section as it is written in our bylaws? It reads ‘election of managers (in the event there is an election)’. Doesn't this mean that managers are elected at the meeting?

5 Comments Click here to read/write comments

Condo association President contracting work to his own company

Posted on Sun, Nov 09, 2014 @ 07:00 AM
  
  
  
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Our condo association President contracts much of the work done here to his own company. Is this a conflict of interest? Our bylaws state that you can’t run a business out of your home.

What can we as a community do?

9 Comments Click here to read/write comments

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