Condo Association Management Blog

In what state are you located? Every state differs.

Does anyone have a template for a letter to show interest in being nominated for the HOA board? We are running elections and we need to submit a letter.

When we started our HOA, we contacted the IRS and got a form from them to request a tax ID in the name of the association.Then once we got the tax ID, we took it to a bank and got an association account in the association name the owner made up(the guy that owned the apartments and turned them into condos). Then you need to make a yearly budget and figure out how much each unit/condo will have to pay in condo fees every month. If you need rubbish removal, just call a rubbish removal place and the same for grass cutting, snow removal, maintenance on the property, etc. We went to the cheapest insurance company we could find and got insurance for the property(common area) and for whoever the officers were, President , Treasurer, secretary who are also board of directors. Each unit/condo gets 1 vote at meetings. As for who and how the officers came about, we just wrote up letters nominating owners and then voted at a meeting. One owner would nominate another in writting, a second owner would second the motion and everyone voted for that owner to take whatever position and to be a board member.What ever the name of your HOA is going to be, make up a letter head on your computer and you have your association template for letters and to keep track of your minutes at your meetings. After we had our first meeting, we typed up the minutes and went to see a lawyer, he typed up a letter stating this person or that person was voted as President and board member and it was filed at our courthouse. The original owner also wrote up a master deed and bylaws for the association and had it filed at the courthouse.

To the inquirer -  
 
In 99.9+% of all cases, the condo itself was registered and documents created prior to any building permit issued. This is especially valid for any property being developed, built and sold as a condominium. You are not a HOA. Different entity, different laws, different form of ownership. 
 
Contact the local planning board (zoning, etc, as used in your jurisdiction). A building cannot be constructed without building permit, which requires approval by the appropriate governmental agency. 
 
Once you have verified this information, you will have a clearer picture of the true nature of your issues to resolve.  
 
You may contact me for further clarification of your issues.  
 
Nancy Jacobsen, CPWI - Consulting Division