Condo Association Management Blog

The requirement for all topics to be addressed at a meeting which uses the Roberts Rules of Order to guide their meeting is contained therein. 
I know of no "law" which applies

Two things that we do at our board meetings: 
 
1. Owner(s) can put in writing topic they wish to discuss; there is a line on the agenda for "owners correspondence. 
 
2. After the meeting is called to order, the president asks for approval of the agenda. At that time board can add, delete or ask for a vote if no changes. 
 
This has worked for our association. 

Roberts Rules is the accepted guide for how to develop and use agendas for your meetings, to keep them efficient and crisp. 
 
 
 
In our HOA, the president develops the monthly agenda based on what they know is going on plus old business to take care of, then publishes it to the other board members at least a week in advance, and includes any documentation they need to help with agenda issues. The board members then have a chance to suggest additions, amendments or deletions of agenda items well before the meeting itself. Once the agenda is published to the membership, 48 hours in advance of the meeting, it is set and no changes are made. Certainly no voting takes place on items not on the agenda. Meetings are kept to the agenda which helps get business done and keeps meetings short. The board also allows an open forum before the meeting so owners can ask questions and discuss issues. Once the meeting starts, no owner input is allowed, it becomes a board business meeting.

Your bylaws should set forth all the requirements for the annual meeting. There may also be a state law which may apply. If your bylaws and/or state law do not state only agenda items may be discussed and voted on, then the board was in error in not letting a nonagenda item to be discussed and possibly voted on. However, it should be noted that just because the members may want to discuss and perhaps vote on a particular topic, unless the gov. docs give them the right to vote on that particular topic they cannot do so. In most assn's there are very few topics the members have a right to vote on since it is the duty of the BOD to transact the business of the assn.

Depends on the state: In Nebraska, statue 76-866 applies: 
 
 
 
It dictates how the meetings should be announced and that the agenda items should be in the announcement letter. Getting things like this enforced is another matter. The only remedy for noncompliance is to sue, and all you can expect is maybe a judgement and attorney fees. More condo law farce. 
 
Association; meetings. 
 
A meeting of the association must be held at least once each year. Special meetings of the association may be called by the president, a majority of the executive board, or by unit owners having twenty percent, or any lower percentage specified in the bylaws, of the votes in the association. Not less than ten nor more than fifty days in advance of any meeting, the secretary or other officer specified in the bylaws shall cause notice to be hand delivered or sent postage prepaid by United States mail to the mailing address of each unit or to any other mailing address designated in writing by the unit owner. The notice of any meeting must state the time and place of the meeting and the items on the agenda, including the general nature of any proposed amendment to the declaration or bylaws, any budget changes, and any proposal to remove a director or officer. 
 

Hello! 
 
 
 
I cannot speak for New Hampshire, but in Florida an Agenda is required. However, putting the requirement aside, you may want to check out our Blog Articles on Board Meeting tips (http://goo.gl/w8ngP).. You will notice that every single article highly recommends an AGENDA be prepared for every meeting. 
 
 
 
If you have any questions, need additional information, or if you'd like any suggestions, please contact me. 
 
 
 
You can find our CommunityLINK Blog posts on Board Meetings here... http://goo.gl/w8ngP

California law requires that board can't vote on stuff not on the agenda, this is what our management company tells us.

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