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Can condo association or HOA charge for condo documents?

Posted on Thu, Mar 29, 2012 @ 08:21 AM

How much can the condo association charge escrow for requested documents like CC&R, Bylaw, Reserve study, Article of Corporation, Rules and Regulation, fill out escrow forms?

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We charge a copying fee to cover cost of reproduction but that is for duplicate or replacement copies. New owners are given the set of governing docs and rules and regs left by the previous owner, so there is no charge.

posted @ Thursday, March 29, 2012 8:32 AM by Kay Borden

In Florida you would have been given a complete copy of the condo documents when you purchased your unit. If you need additional copies, its reasonable for there to be a copy charge. Most management companies charge the associations for making copies, etc. Your first initial copy should have been free.

posted @ Thursday, March 29, 2012 8:34 AM by Bill

You're obviously not in Florida where you can usually order an extra copy for $35. The title company usually has to include the documents at closing. The Board has a right to charge for copies since time, labor, and costs are involved. Our usual fee is $3 per copy. We also charge $150 for Estoppel letters. Beats attorneys fees.

posted @ Thursday, March 29, 2012 8:35 AM by marjon

If a disclosure fee is charged when the unit is sold that fee is generally for providing the required disclosure docs which would includ copies of the community documents. In AZ this fee is charged by all mgmt co's -- ours charges $150 and it's paid at closing directly to the mgmt co. Sometimes the buyer pays the fee; sometimes the seller and often it is split between the two. If, at a later date, a member requests another copy I would think the HOA shouldn't charge more than the cost to copy plus a small administrative fee.

posted @ Thursday, March 29, 2012 9:24 AM by mary

It depends on the law of your state. In Maryland the Condo is allowed to charge a "reasonable" fee to make documents available, and can charge for copying no more than the local courts charge for copying. Sellers are required to provide a "resale package" that includes information on the Condo but the Condo can charge the cost of preparing this packet (about $150) to the seller who can pass on the cost to his buyer. Let's face it: condo governing documents are usually hundreds of pages and this costs money to copy. It's possible the condo has its documents posted online at its website for free.

posted @ Thursday, March 29, 2012 9:39 AM by PGD

Suggestion: If you do not have a copy of all governing documents, you may want to inquire, from either the property manager or the Secretary of your board, how best to get a complete set of documents. It may save you some money. Also, as with our HOA, your HOA may have a web page where all documents are listed in PDF format, so you can copy select documents, when needed.

posted @ Thursday, March 29, 2012 10:20 AM by Leonard Lundquist

Another suggestion: Depending on the size of your HOA or property management company, create a HOA web site (there are web sites created specifically for HOAs that your PM can hook up with, then use this to communicate to the owners and to post all governing documents and meeting minutes,etc. Works great! You always have the most recent information and updates at your fingertips.

posted @ Thursday, March 29, 2012 10:57 AM by Tiny

the board just finished remodel on a lounge room which is a common are 
one of our board members whats to have a happy and invite every owner they have to bring there own beverage and munchies. I told them I believe is a liabiltiy the opens a whole kind of worms because the lounge gets reserve for parties no charge

posted @ Friday, March 30, 2012 10:45 AM by Marlene

I think it's a great idea to have a get-together to celebrate the unvieling of remodled lounge. However, I do think no hard liquor or wine should be allowed. In fact the assn could surely spring for coffee, tea and perhaps lemonade or punch and ask the members to bring appetizers. 
I don't know what the fact that the lounge is reserved for parties at no charge has to do with this?????

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