Condo Association Management Blog

Florida Condo Association Board calls special meeting with only two days' notice

Posted on Sun, Feb 15, 2015 @ 08:00 AM

Tags: Florida Condo Association, Board of Directors, Meetings, condo law, condo questions, Rights, Rules and Enforcement, HOA Board, condo association board of directors, Condo Act


My Florida Condo Association Board of Directors recently called a special meeting, giving Association members only two days’ notice.  They made the meeting announcement by posting only to the community bulletin board (no mail notification), and only posting the date of the meeting and leaving out the exact time.

The reason for the special meeting is that the Board would like to change when and how often Association members receive financial records. Can they proceed in this manner?

Husband and wife hold majority vote in Minnesota Condo Association

Posted on Thu, Jan 29, 2015 @ 08:00 AM

Tags: Condo Association Management, Meetings, Condo Management, condo law, Bylaw, Rights, HOA Management, Law, Minnesota Condo Association

Minnesota Condo Association ponders legality of majority vote 012915 resized 600

I own a condo unit in a new Minnesota Condo Association.

One of the Condo Association members owns four condo units, and his wife owns another two condo units.  Together, this gives them the majority vote in all meetings.

Is this legal?

Condo Association looking to shorten length of Board Meetings

Posted on Sat, Jan 17, 2015 @ 08:00 AM

Tags: Board of Directors, Meetings, HOA Board, condo association board of directors, North Dakota Condo Association

North Dakota Condo Association looking to shorten Board meetings 011715 resized 600

I have a question regarding Board meeting operations in my North Dakota Condo Association.

Is it necessary to read the minutes of a previous Board meeting at a present Board meeting if the minutes have already been circulated for review?  This is all in an effort to save us some time!

Condo association President has questions on meeting procedures

Posted on Thu, Dec 11, 2014 @ 08:00 AM

Tags: condo association questions, Boards, Board of Directors, Meetings, Bylaw, HOA Board, condo association board of directors, condo rules, HOA Management, Vermont Condo Association

New Condo Association President has questions about how to run condo association meetings 121114 resized 600

I am a first-time President in a Vermont Condo Association. Can anyone advise on the correct procedures for conducting meetings?

Any assistance would be much appreciated!

Should condo association meeting minutes be public record?

Posted on Mon, Aug 25, 2014 @ 06:33 AM

Tags: Property, New York, Boards, Board of Directors, Rules, Meetings, condo law, Bylaw, Rights, HOA Board, condo association board of directors, condo board, condo, condo boards, Condo Act, Law, New York Condo Association

board meeting minutes 082514 resized 600

I am the president of a condo association board of directors in New York City. In the past I've been asked to supply the most recent annual meeting minutes and the most recent board of directors meeting minutes to potential buyers. That makes sense to me and I'm happy to do it.

Today a lawyer for a potential buyer has asked for all the minutes I have going back over the years. I feel the most recent minutes give the most current information and anything more could just get confusing. All of the annual minutes are available to all. However, board meeting minutes are often full of private and sensitive information about owners that the board needs to deal with discretely for all owners' protection. If owners ask to see board meeting minutes I happily hand them over, but they understand that there may be some redactions of sensitive information.

What is common practice when it comes to handing over annual and board of directors meeting minutes to potential buyers and/or their lawyers?

Types of condo association board of directors meetings

Posted on Fri, May 30, 2014 @ 08:31 AM

Tags: Boards, Budgets, Board of Directors, Meetings, condo law, HOA Board, condo association board of directors, condo board, condo, condo rules, condo assocations, condo boards, capital spending, budget meetings

condo board meeting agendas 053014 resized 600

What notice must be given for condo association board of directors meeting? Is there a difference for budget, capital spending, and general meetings? What constitutes capital spending?

HOA board chairman changes meeting minutes before released

Posted on Fri, Feb 14, 2014 @ 09:56 AM

Tags: Boards, Meetings

Our board chairman insists on reviewing, editing and changing minutes prepared by the secretary before they are distributed and/or published. The chair insists that this is simply following Roberts Rules yet our documents prohibit anyone from acting as chair and secretary at the same time. Is our chair violating any rules or regulations or any code by editing and "censoring" the minutes?

Condo board changes annual meeting dates for no reason

Posted on Mon, Jan 27, 2014 @ 09:02 AM

Tags: Board of Directors, Meetings

I wrote several months ago that the association voted to change the date of the annual meeting to "Between January 1 and June 30". Please don't ask me why, as I tried to present a motion for a specific date. Now it is in our bylaws that the meeting is to be held between January 1 and June 30. My question: Does the board pick the date, or does the association pick a date for the next meeting at each annual meeting? Also, does the association nominate and vote for who is on the nominating committee, or is it the board's responsibility. Seems to me the latter would be a conflict of interests. Thanks for any help you can give me. 

Can condo board and property manager have a secret meeting?

Posted on Mon, Oct 7, 2013 @ 08:15 AM

Tags: Meetings

Can a condo board which has adopted open meetings as a policy, meet with the property manager in secret prior to a board meeting? The owners get no notice, agenda or minutes of these meetings. The " official " meetings are very brief with little discussion and then there is an executive meeting. They also adopted Robert's Rules but do not follow them. Do we have any recourse?

Can we video record our annual condo association meeting?

Posted on Fri, Oct 4, 2013 @ 09:03 AM

Tags: Meetings

The day before our first meeting of the year (in august) the board sent out a newsletter which states that they will not allow video taping at the meeting. Georgia law doesnt seem to protect them but time is of the essence here. We need video tape of this meeting. Any advice?