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Condo Association Board Roles

Posted on Thu, Jan 29, 2009 @ 07:49 PM
We have a small condo association building of 20 units, of which 2 are commerical units.  There are 5 condo board members in our condo association and 4 roles.  One condp board members who's business is in one of the commerical units adds more from his experience - as we were all first time condo board members  Here's how we broke up responsibilities:

Condo Board Positions Responsibilities
Finance and Legal Review monthly financials with property management co
Work on annual condo budget
Work any special assessments
Assist with any accts payable/receivables from condo fees and assessments as needed
Building Security and Well Being Suggest/evaluate current and new condo building security measures
Educate residences and condo owners on policies and issues
Point of contact for security issues
Condo board member respresentive for residential issues
Condo Building Upkeep and Improvements Identify new opportunities to improve the condo association building
Work with condo association management co to prioritze capital expenditures
Liaise with suppliers, contactors when needed
Assisting condo unit owners and residences to maintain/improve building asthetics
Building Relations Schedule trustee/assoc meetings as needed
Record, post and archive condo board meeting notes and docs
Assist/Review any major communication condo documents
General Point of contact for condo association
Community Relations



These functional roles seem to make a lot more sense than the typical hierarchical roles that we employ: president, vice president, treasurer, secretary. In our system the president seems to end up dealing with everything which is just overwhelming.

posted @ Thursday, June 21, 2007 3:20 PM by bob

These are definitely better and more functional roles. How does one get around the CCR language that reads "Duties. The duties of the officers are as follows:" and then recites the hierarchical roles? Is it legal to adopt new functional roles? Or do we just state at the annual meeting we're assigning new "functions" of the traditional roles?
Thanks! Very good article, and great website!

posted @ Monday, March 24, 2008 7:15 PM by judy

I wouldn't change the traditional roles or the condo docs, rather just all informally agree upon who will be responsible for what areas. It can also be applied to the condo association members.

posted @ Thursday, March 27, 2008 10:50 AM by Stephen

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