---
title: How to write proper agenda for a condo association or HOA meeting?
description: How to plan a proper condo association meeting?  Where do we put guest speakers into the agenda?
---

[Skip to content](https://www.condoassociation.com/blog/tabid/19257/bid/18217/How-to-write-proper-agenda-for-a-condo-association-or-HOA-meeting.aspx#main-content)

# How to write proper agenda for a condo association or HOA meeting?

| [Board of Directors](https://www.condoassociation.com/blog/topic/board-of-directors) |   [Condo Association & HOA Meetings](https://www.condoassociation.com/blog/topic/condo-association-hoa-meetings) |  

<https://www.facebook.com/sharer/sharer.php?u=https://www.condoassociation.com/blog/tabid/19257/bid/18217/How-to-write-proper-agenda-for-a-condo-association-or-HOA-meeting.aspx>

<https://twitter.com/intent/tweet?url=&text=https://www.condoassociation.com/blog/tabid/19257/bid/18217/How-to-write-proper-agenda-for-a-condo-association-or-HOA-meeting.aspx>

<https://pinterest.com/pin/create/button/?url=https://www.condoassociation.com/blog/tabid/19257/bid/18217/How-to-write-proper-agenda-for-a-condo-association-or-HOA-meeting.aspx>

<https://www.linkedin.com/shareArticle?mini=true&url=https://www.condoassociation.com/blog/tabid/19257/bid/18217/How-to-write-proper-agenda-for-a-condo-association-or-HOA-meeting.aspx>

## What do you think? Question:

Annual meeting coming up. We have someone from the police department coming to speak about neighborhood safety. I made the arrangements, with [property managers](https://www.condoassociation.com/property-managers/tabid/96982/Default.aspx) consent, to have him speak at the beginning of the meeting. When the agenda came out, he is on the agenda under open discussion, which is at the end of the meeting. The speaker was to entice people to come so that we would have a quorum. When I questioned where he was in the agenda, I was told that, officially, by the documents, only certain things are allowed on the agenda, so speakers can only be put under "homeowners discussion" which is at the end of the meeting...long after a quorum has been established. I can find nothing in our [by-laws](https://www.condoassociation.com/blog/tabid/19257/bid/8763/Sample-ByLaws-for-a-Condo-Association-or-HOA.aspx) that addresses this issue and am questioning what "documents" she is talking about. The speaker is scheduled to speak right after roll call and verification of a quorum, even though that is not the way it reads on the agenda. is this proper?

<https://www.facebook.com/sharer/sharer.php?u=https://www.condoassociation.com/blog/tabid/19257/bid/18217/How-to-write-proper-agenda-for-a-condo-association-or-HOA-meeting.aspx>

<https://twitter.com/intent/tweet?url=&text=https://www.condoassociation.com/blog/tabid/19257/bid/18217/How-to-write-proper-agenda-for-a-condo-association-or-HOA-meeting.aspx>

<https://pinterest.com/pin/create/button/?url=https://www.condoassociation.com/blog/tabid/19257/bid/18217/How-to-write-proper-agenda-for-a-condo-association-or-HOA-meeting.aspx>

<https://www.linkedin.com/shareArticle?mini=true&url=https://www.condoassociation.com/blog/tabid/19257/bid/18217/How-to-write-proper-agenda-for-a-condo-association-or-HOA-meeting.aspx>

## What do you think? Answers (30)

#### What are your thoughts on this topic?

***Comments and postings are not legal advice**, but are the opinions of our readers. This forum and its contents are being monitored. Please be respectful of each other. *  
  

## Related Posts

### [How does HOA insurance work?](https://www.condoassociation.com/blog/how-does-hoa-insurance-work)

### [How to run an HOA election?](https://www.condoassociation.com/blog/how-to-run-an-hoa-election)

### [What is a Home Exchange and how does it effect HOAs?](https://www.condoassociation.com/blog/what-is-a-home-exchange-and-how-does-it-effect-hoas)

```json
{
  "@context" : "https://schema.org",
  "@type" : "BlogPosting",
  "dateModified" : "2024-10-01",
  "datePublished" : "2024-10-01",
  "headline" : "How to write proper agenda for a condo association or HOA meeting?",
  "image" : [ "" ],
  "mainEntityOfPage" : {
    "@id" : "https://www.condoassociation.com/blog/tabid/19257/bid/18217/How-to-write-proper-agenda-for-a-condo-association-or-HOA-meeting.aspx",
    "@type" : "WebPage"
  }
}
```