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Trustee of condo association sells and leaves without paperwork


Question:

We are a 3 unit condo association in Waltham MA. Each unit gets a trustee to represent their interest in the association. One of the units was just sold to a new owner. As far as I can tell, no documentation was done at the closing getting the former owner to resign from the association and the new owner to be able to appoint a trustee.

Are there any documents that should have been exchanged/signed, and if so where would we get them?
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