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We are an HOA community of 23 townhomes in New Hampshire. There are five members on the board of directors, and members serve two-year terms once elected. There are three open seats this year, and yesterday was the cutoff date for owners to announce if they were going to run. The only candidates running are those current board members whose terms are expiring. Are we required to hold an election? Thanks in advance.
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How can we make our condo association board of directors (BOD) election stand as a valid one? I live in a Connecticut condo association. The board members elect the positions for the BOD. We needed to have elections held within 10 days of the annual meeting. The meeting was on the 10th day. At the meeting the President hands out agendas. The first order of business was to get a board member to resign. This was a ploy to even out the vote. The board member refused to step down. The last item on the agenda was to elect a president and a treasurer. The majority of the board was for a new president. A motion was made and seconded and the voting began. The president and two other board members started to pack up to leave even after being told the election must take place because it is day 10. They wanted to hold off the elections because they knew the majority was for a new president. Now the president is not acknowledging the election.
My question is shouldn't the first order of business have been the election? Even though members walked out and the voting continued is that election valid? What can we do to get the other board members to respect the fact that the old president has been replaced? How can we make sure the coop's attorney will be fair in advising us on this issue? (The old president has been around for awhile as well as the attorney).
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I'm having problems with my condo association board of directors, and hired a lawyer. He requested that records be copied and sent to him. What is the appropriate fee to photo copy a page? Does my lawyer have to send his request for records via certified mail? Thank you in advance.
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My neighbor rents out her condo and her tenant stored a dog in his garage. The garage wall is shared with my living quarters. A fowl odor is coming into my home. He has since removed the dog. My home still have the fowl odor and the garage has not been properly cleaned. The HOA is not following the declarations which states they have to send notices and fine the owner if they fail to clean up the damages. The condo association property manager sent me a letter on behalf of the board telling me to file a claim with my insurance company. My insurance company adjuster said she need to see visible damage. Can I file an insurance claim against the Board for not following the declarations of our community association in resolving resident issues? Do I have to hire an attorney or file in small claims against the owner or the board? How can I make the owner clean up her side including her drywall, shared wall and the damages to my property? Everyone keeps referring me back to my HOA and they are not doing anything to help.
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I am the board president of a condominium association in NYC. In the past I've been asked to supply the most recent Annual meeting minutes and the most recent Board minutes to potential buyers. That makes sense to me and I'm happy to do it. Today a lawyer for a potential buyer has asked for all the minutes I've got going back over the years. I feel the most recent minutes give the most current information and anything more could just get confusing. All of the Annual minutes are available to all, however, Board minutes are often full of private and sensitive information about Owners that the Board needs to deal with discretely for all Owners' protection. If Owners ask to see Board minutes I happily hand them over but they understand that there may be some redactions of sensitive information. What is common practice when it comes to handing over Annual and Board minutes to potential buyers and/or their lawyers?
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Does a “Full Service” property management co & individual mgr., have a fiduciary duty/obligation to the HOA to provide guidance & not allow the management’s personal to undertake work that is only a benefit to a few owners which would otherwise cost them money? Like upgrading individual “deeded” garages that only benefits some owners? One rule states – "no apartment owner or occupant shall give instructions to, or use for his own benefit the time of employees hired for the maintenance and services of the building or grounds". The Manager to the benefit of some owners, spent months of time getting bids and supervising the work. A little vague is the term “employees”, but still must also include the manager?
We'd (owners of condo association) would like to call a special meeting. What kind of petition would we need to do so? We are in Illinois. There are 26 of 28 Unit Owners.
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We are small (<40 units) self managed beach front 5 story condo building that is used almost exclusively as a vacation property or second home. As the building ages we are finding a need for access to more units to inspect for water leaks in order to take identify and/or corrective action to minimize damage. We have the standard practice in place to turn off main water valve when units are not occupied but that is not sufficient because some leaks are not known or detected until damage is detected in a unit below. We are wondering what type of polices or practices have other condo association's implemented to address emergency access to units? If you have a process in place, how are individual unit keys secured and made available for unit inspections especially when you have no resident agent. Please identify any control or liability issues you have addressed.
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Our Condo Association was formed four years ago with 36 units and another 36 units to be added. Our condo association bylaws call for 5 directors until the other units were built. The other 36 units were just built and the condo association bylaws say there sha'll be 7 directors now. Does the condo association board appoint the two vacancies until the next association meeting in May when a nominating committee nominates the board members to be elected at the annual meeting, or do we just stick with the board members that the board appoints until their term is up? I can't seem to find anything on this in Robert's Rules.
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