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Is advanced notice required for Condo Association Board candidacy?

Posted on Sat, Dec 13, 2014 @ 07:00 AM
Condo Association President wants guidelines on when candidates can decide to run 121314 resized 600

Hello all! I have a question regarding the annual Condo Association meeting that is held for election of Board of Directors members. It is my understanding that the property management company sends out a letter a few months ahead of time to all condo owners with a resume to complete if they would like to be on the ballot. Once completed and submitted by the deadline, copies of all candidates’ resumes (including current BOD members running for reelection) are sent out to inform the community of nominees.

In the the past, persons who did not take the time to fill out their statement of candidacy have simply raised their hand at the meeting and have wound up on the Board, causing a lot of problems. I feel this is not fair to the condo association community, that deserves to know more about these candidates who decide last-minute to ‘give it a try’ and turn out to be underqualified for their elected roles.

At the meeting, are we required to ‘open the floor’ for nominations?  And, yes, I am the ‘lucky one’ who gets to ‘preside’ over the meetings!

9 Comments Click here to read/write comments

Condo association President has questions on meeting procedures

Posted on Thu, Dec 11, 2014 @ 07:00 AM
New Condo Association President has questions about how to run condo association meetings 121114 resized 600

I am a first-time President in a Vermont Condo Association. Can anyone advise on the correct procedures for conducting meetings?

Any assistance would be much appreciated!

9 Comments Click here to read/write comments

HOA and bank are not in agreement on foreclosure of condo unit

Posted on Sun, Nov 30, 2014 @ 07:00 AM
HOA and bank not in agreement on foreclosure of condo association unit 113014 resized 600

Our HOA holds the title and had foreclosed on one of the condo units in our association. The previous owner has been gone for about one year, and still owes the HOA $36,000 and the bank $75,000.

While the HOA has foreclosed, the bank has not and refuses to sell. The result is that the HOA is losing $6,000/year. What, if anything, can be done?

8 Comments Click here to read/write comments

New condo association member surprised by Board operations

Posted on Tue, Nov 18, 2014 @ 07:00 AM
new condo unit owner suprised by board operations 11 1814 resized 600

Is there a government entity that governs condo associations? My condo association Board has been charging ongoing special assessments fees, three in the past two years. The first was for $4K and did not cover the work that had been promised (replacement of rotting wood, for example). Is there anyone who can help with this? I moved in to my condo unit years ago, am new to condo associations, and did not realize the immense level of control that exists.

The condo association was almost $100K in the black when I bought the unit. By the following year, they were almost $40K in the red. Other more involved condo association members have informed me of suspicion of stealing. I cannot believe the government lets this happen. They have just recently pushed two more assessments, claiming they are running out of money. I’ve seen the type of vendors they hire, and believe it’s really about the Board’s lack of business savviness. I don’t mean to slam anyone, but it’s the truth.

Some condo association members (not me at the moment) have a plan to get our current Board out of office, but the vote is not until the middle of next year. In the meantime, they have and may continue to siphon out so much unnecessary money from the condo association. We are a 20 condo unit association. I feel we shouldn’t have to wait until the next election to solve our issues, yet when this opinion is voiced we are basically told to ‘shut up’. It’s horrible. I’ll leave the community nameless, as they are good at doing wicked things to those who don’t value their skills and management.

Thanks ahead of time for any insight you can provide.

13 Comments Click here to read/write comments

Illinois condo association questions Board operations

Posted on Mon, Nov 03, 2014 @ 07:00 AM
condo board of directors not following rules 110314 resized 600

I live in an Illinois condo association, and several of us residents don’t believe our board of directors are following the correct operational procedures.

The following are some examples: Days’ notification before board meetings (2-5 days instead of the required 10 days); there is no Secretary (per ILCPA); minutes are scanty and disorganized (not Roberts Rules), not taken during Executive sessions, and are not readily available to condo association members (they are not typically posted, and they are not kept on file).

How should we proceed on reporting these issues? Thanks.

12 Comments Click here to read/write comments

Are condo association board of director emails considered public?

Posted on Thu, Oct 30, 2014 @ 07:00 AM
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Are emails between board members concerning condo association business subject to document requests?

9 Comments Click here to read/write comments

How can condo association board regulate the use of garages?

Posted on Mon, Oct 27, 2014 @ 02:25 PM
condo association board regulations 102714 resized 600

I am a board member on an Arizona condo association. Our CC&R governs the use of garages, and states that the doors must be closed, except for three types of activity: necessary work and maintenance on vehicles, activities related to the garage area (painting, yard work, etc.), and engaging in hobbies requiring ventilation or egress and ingress.

In my view, this section was included to prevent the garage from becoming, say, a ‘clubhouse’ for parties and such things. There are also prohibitions in the section stating there must be room for one vehicle, that and that the garage cannot be used for living quarters or running a business (auto customization, etc.), though the tools and equipment necessary to run a business (landscaping, for example) may be housed there provided the other conditions are followed.

Our management company recently attempted to expand this definition to say that simply being in the garage, say, without falling into one of the prescriptions for use, is ingress, even if there is none. To my interpretation, this rule was created to prevent the neighborhoods from turning into ‘block parties.’

I am interested in a response that may help to clarify this. Thank you.

4 Comments Click here to read/write comments

Is HOA board election required if only current members are running?

Posted on Thu, Oct 09, 2014 @ 02:22 PM
HOA board election required resized 600

We are an HOA community of 23 townhomes in New Hampshire.  There are five members on the board of directors, and members serve two-year terms once elected.  There are three open seats this year, and yesterday was the cutoff date for owners to announce if they were going to run.  The only candidates running are those current board members whose terms are expiring.  Are we required to hold an election?  Thanks in advance.

8 Comments Click here to read/write comments

How to make our condo association board of directors elections valid?

Posted on Thu, Oct 02, 2014 @ 09:29 AM
Condo board elections valid 100214 resized 600

How can we make our condo association board of directors (BOD) election stand as a valid one? I live in a Connecticut condo association. The board members elect the positions for the BOD. We needed to have elections held within 10 days of the annual meeting. The meeting was on the 10th day. At the meeting the President hands out agendas. The first order of business was to get a board member to resign. This was a ploy to even out the vote. The board member refused to step down. The last item on the agenda was to elect a president and a treasurer. The majority of the board was for a new president. A motion was made and seconded and the voting began. The president and two other board members started to pack up to leave even after being told the election must take place because it is day 10. They wanted to hold off the elections because they knew the majority was for a new president. Now the president is not acknowledging the election.

My question is shouldn't the first order of business have been the election? Even though members walked out and the voting continued is that election valid? What can we do to get the other board members to respect the fact that the old president has been replaced? How can we make sure the coop's attorney will be fair in advising us on this issue? (The old president has been around for awhile as well as the attorney).

3 Comments Click here to read/write comments

How much should condo association documents cost to retrieve?

Posted on Tue, Sep 16, 2014 @ 04:34 AM


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I'm having problems with my condo association board of directors, and hired a lawyer. He requested that records be copied and sent to him. What is the appropriate fee to photo copy a page? Does my lawyer have to send his request for records via certified mail? Thank you in advance.

10 Comments Click here to read/write comments

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